Paintbox After School & Breakfast Club Prospectus




  • provide high quality care for children from 2 years 6 months and of primary school age in a before and after school club setting
  • provide a range of fun and child led activities
  • add to the life and well-being of the local community
  • offer children and their parents a service that promotes equality and values diversity




Parents are regarded as members of our setting who have full participatory rights. These include a right to be:


  • valued and respected
  • kept informed
  • consulted
  • involved
  • included at all levels


As a community based, voluntary managed setting, we also depend on the good will of parents and their involvement to keep going. Membership of the setting carries expectations on parents for their support and commitment.


We aim to ensure that each child:


  • is in a safe and stimulating environment
  • is given generous care and attention because of our ratio of qualified staff to children
  • has the chance to join in with other children and adults to play and develop together
  • is in a setting that sees parents as partners
  • is in a setting in which parents help to shape the services it offers


In addition, each child in their Reception year is allocated a key person who ensures they are offered opportunities to take forward his/her development in line with EYFS curriculum. She/he will help your child to settle in and throughout your child’s time at the setting she/he will help your child to benefit from the settings activities. Relevant information about your child’s Next Step targets will be shared with the school.


Working together for your children


In our setting we maintain the ratio of adults to children set through the statutory guidance. This helps us to:


  • give time and attention to each child
  • talk with the children about their interests and activities
  • help children to experience and benefit from the activities we provide
  • allow the children to explore and be adventurous in safety

Volunteer parent helpers are always welcome to complement these ratios.


The staff who work at our setting are:


Name Job Title Qualifications and Experience
June Schembri Paintbox Manager Level 3 Diploma in Pre-school Practice
Sam Burns Paintbox Deputy Manager Level 3 Diploma in Pre-school Practice
Lorraine Perring Playworker Level 3 Diploma for Children & Young Peoples Workforce
Wendy Smith Playworker Level 3 in Pre-school Practice
Sue Murray Playworker Level 3 in Pre-school Practice
Sam Drury Playworker Level 2 in Pre-school Practice - working towards Level 3
Anna Garnham Playworker  
Debbie Pierson Playworker  


As well as gaining qualifications in care and education the setting staff take part in further training to help them keep up to date with current thinking and best practice.


The service offered by Paintbox Breakfast & After School Club


The After School Club is open 38 weeks each year and matches the term dates of Sutton C of E (VC) Primary School.
We are open Monday to Friday each week from 7:30 – 08:45 (school opening) and 15:30 - 18:00.

Term time only


How parents take part in the setting


All of the staff see themselves as partners with parents in providing care for their child. There are many ways in which parents take part in making the setting a welcoming and stimulating place for the children and parents, such as:


  • exchanging knowledge about their children’s needs, activities and interests with the staff;
  • helping to provide, make and look after the equipment and materials used in the children’s activities;
  • being part of the management of the setting;
  • taking part in events and informal discussions about the activities and curriculum provided by the setting;
  • joining in community activities in which the setting takes part
  • building friendships with other parents in the setting.


School drop off & Pick Up


Children attending breakfast club are all taken to school together at 8:45 all members of staff accompany the children with the children in reception being dropped off first, then key stage 1 and then key stage 2. All children are dropped off at their class door with staff members watching to ensure the child is settled or handing over to a member of school staff to settle.

Pre-school aged children accompany the children to school before returning with staff for the start of their pre-school session.

Children attending the setting for a session starting at 3.30pm are collected from Sutton C of E (VC) Primary School at the end of the school day. A staff member from the setting meets older children (school years 1-6) in the courtyard area. The member of staff wears the club uniform so they are easily identified by the children. They have a register listing all the children attending the setting on that day. Younger children (Reception age) are collected from their classrooms by an additional member of staff. The children walk together accompanied by a member of staff to the back gate of the setting (situated within the school grounds)
Pre-school aged children will accompany members of staff collecting children form school at the end of their pre-school session.

Provision can be made for children attending a club at school to then attend a session at the setting. In this case a member of the school staff will escort the children through the back gate of the setting from the school grounds.




As a breakfast and after school club we feel it is important that the children have an opportunity to choose the activities they participate in at the start and end of the school day. To this end the setting provides one key activity each day which the children may choose to participate in, activities may include for example; a themed craft activity; a group sport; cooking or a nature activity. The children are encouraged to participate in the planning of these activities through group discussion. In addition to the key activities children can also select from a variety of additional activities which include … x box games, pool, board games, craft, computer activities, construction, ball games etc.




The setting provides a quiet homework table on a daily basis where children may choose to work on their school homework. Staff provide support if required.


Food & Snacks


Breakfast is served between 7:30 and 8:15 and is buffet style with a selection of cereals, fresh fruit, cereal bars, yogurts and pastries. Water, fruit juice and milk are all freely available for the children to drink

A snack is provided from 15:30 & 16:30 although fruit and drinks are available at all times.  We plan the menus for snacks so that they provide the children with healthy and nutritious food. A typical snack might be toast with a choice of spreads or homemade pizza muffins. Fruit and drinks are available at all times

The setting makes breakfast and snack time a social time at which children and adults eat together. Do tell us about your child’s dietary needs and we will make sure these are met.

Breakfast and snacks are included in the cost of the sessions.





In accordance with our food and hygiene policy we have a limited ability to heat and serve more substantial food. We can heat food contained in a sealed package marked with the heating instructions. The food item must not require refrigeration and must be shop bought not homemade. In practice this would usually mean a can or packet of dried food. Food is served at 16:30


Dropping off and Collecting children


Children are dropped off and collected from the side door of the setting (found to the right of the main entrance) All children should be signed in and out.


Communication with the school


Please note that Paintbox and Sutton CofE (VC) Primary School are separate organisations. Parents should inform both the school and Paintbox separately of important information, arrangements and absences.

In particular;


  • the school should be informed of the days when a child will be dropped off and picked up by the setting;
  • both the setting and the school should be informed in the case of absence or a change in arrangements;
  • both the setting and the school should be informed about new or changed healthcare information (e.g. use of inhalers)
  • the setting cannot be responsible for passing information from the school to parents. Children will be encouraged to place all letters and communications from the school in their bags.




Copies of the setting’s policies and procedures are enclosed with this prospectus or are available for you to see at the setting.

The settings policies help us to make sure that the service provided by the setting is a high quality one and that being a member of the setting is an enjoyable and beneficial experience for each child and his/her parents.

The staff and parents of the setting work together to adopt the policies and they all have the opportunity to take part in an annual review of the policies. This review helps us to make sure that the policies are enabling the setting to provide a quality service for its members and the local community.


Safeguarding the children


Our setting has a duty under law to help safeguard children against suspected or actual “significant harm”.

Our employment practices ensure children against the likelihood of abuse in our settings and we have a procedure for managing complaints or allegations against a member of staff.

Our way of working with children and their parents ensures we are aware of any problems that may emerge and can offer support, including referral to appropriate agencies when necessary.


Special Needs


As part of the setting’s policy to make sure that its provision meets the needs of each individual child, we take account of any special needs a child may have. The setting works to the requirements of the 1993 Education Act and The Special Educational Needs Code of Practice (2001)

Our Special Educational Needs Coordinator is Wendy Jackson


The management of our setting


A parent management committee – whose members are elected by the parents of the children who attend the setting – manages the setting. The elections take place at our Annual General Meeting. The committee is responsible for:


  • managing the setting’s finances;
  • employing and managing staff;
  • making sure that the setting has, and works to, policies that help it provide a high quality service;
  • making sure that the setting works in partnership with the children’s parents.


The Annual General Meeting is open to the parents of all the children who attend the setting (both the after school club and the pre-school) It is our shared forum for looking back over the previous year’s activities and shaping the coming years plan.




The fees for breakfast club are £4.85 per hour.  07:30 start time will be charged at 1.25 hours and 08:00 start time will be charged at 0.75 hours.

The fees for after school club are £4.85 per hour, £4.35 per hour for siblings, payable half termly in advance. Each half hour slot will be charged at 0.5 hours.

There is an additional £10 registration fee per family. Fees must still be paid if children are absent without notice for a short period of time. If your child has to be absent over a longer period of time, talk to June Schembri who is the manager. Childcare vouchers are accepted.


Starting at our setting


Each child is allocated a 1 hour visit prior to starting at the setting to help them feel comfortable and at home in the environment. Parents may accompany their children if required.




We provide protective clothing for the children when they play with messy activities. As some activities take place outside children are expected to bring suitable outdoor clothing with them when they attend the setting.

We hope that you and your child/children enjoy being members of our setting and find taking part in our activities interesting and stimulating. The staff are always ready and willing to talk with you about your ideas, views and questions or to share any news about your child/children.